TCIA Ancillary Event
Policy and Form

TCIA has recognized that exhibitors and attendees seek to maximize their networking opportunities and professional responsibilities while at TCIA events, such as TCI EXPO and WMC. Oftentimes these opportunities come in the form of “ancillary events,” which are non-TCIA-sponsored events, such as business meetings, workshops, or social gatherings.

TCIA appreciates these ancillary events and would like to provide support however we can. But in order for TCIA to recognize an ancillary event, the host of the ancillary event is required to register the event with TCIA. This requirement helps TCIA ensure that all events run smoothly in consideration of ancillary events.

TCIA has recognized that exhibitors and attendees seek to maximize their networking opportunities and professional responsibilities while at TCIA events, such as TCI EXPO and WMC. Oftentimes these opportunities come in the form of “ancillary events,” which are non-TCIA-sponsored events, such as business meetings, workshops, or social gatherings.

TCIA appreciates these ancillary events and would like to provide support however we can. But in order for TCIA to recognize an ancillary event, the host of the ancillary event is required to register the event with TCIA. This requirement helps TCIA ensure that all events run smoothly in consideration of ancillary events.

If you are planning to host any type of ancillary event before or after a TCIA event, we ask you to:

  • Read the TCIA Ancillary event policy, you will be required to abide by this policy; and,

  • For events at TCI EXPO 2022 in Charlotte, you must fill out the Ancillary Events form before June 30th, 2022. We are not able to accept applications after this deadline.

Definition of Ancillary Events

Ancillary events are non-TCIA-sponsored events, such as business meetings, workshops, or social gatherings, held in conjunction with a TCIA event such as TCI EXPO, WMC, or EAW. Ancillary events are not planned or sponsored by TCI EXPO.

TCIA consideration of Ancillary Events and related expectations

TCIA’s ability to support Ancillary events is limited, however, we will endeavor to provide support when possible. Potential benefits provided to your ancillary event, if any, are considered on a first-come-first-served basis.  No Ancillary event registrations will be accepted less than three months prior to the TCIA event to which it is attached.

Scheduling of Ancillary Events

Ancillary events cannot be held in conflict with any TCIA meeting agenda item, including open times for trade show floors and TCIA registration and member booths to avoid diverting TCIA event attendees or potential attendees away from the official TCIA event, agenda items, or related TCIA sponsored or evening events.

TCI EXPO exhibitors have additional responsibilities per the exhibitor contract and shall not participate in, publicize or sponsor any meeting, educational session, event, demonstration, hospitality room, meal, or any other activity by a non-exhibiting company, the purpose of which may be reasonably construed to attract or divert TCI EXPO attendees or potential attendees away from the TCI EXPO, seminar hours or TCIA sponsored or other TCI EXPO evening events. Exhibitor displays and/or activity must take place inside the confines of the contracted booth space and during TCI EXPO show floor hours only.

Ancillary Event Benefits

  • In TCIA-controlled meeting facilities, TCIA may provide meeting space at no cost when possible, but cannot guarantee that a room rental or service charge will not be required. Meeting space is limited and requests for space in TCIA-controlled meeting facilities will be assigned on a first-come, first-served basis.

  • Food and beverage (F&B) requests will incur additional costs.  TCIA will direct the host to the appropriate contact for F&B contracting.

  • Ancillary events requested at hotels are scheduled on a first-come, first-served basis.

  • The use of the TCIA logos, trademarks, or event names, in conjunction with publicity, must be pre-approved. TCIA and TCIA Event names (such as TCI EXPO) may not be represented as cosponsoring an event unless a formal request has been submitted to and approved by TCIA.

  • TCIA member companies who advise TCIA of their eligible ancillary event and complete this form will have their events included on the TCIA Industry Calendar.

Generate Leads
with the TCIA Mobile App!

Download the TCIA mobile app and set up/log in with your TCIA account. Scan the QR codes on all attendees’ badges and generate valuable leads for your company! Business cards are not necessary – all you need is the QR code and the TCIA mobile app to automatically save the information! The app is free and a great resource for anyone attending TCI EXPO 2021.

QR Scanner on TCIA Mobile App – How To!

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Generate Leads
with the TCIA Mobile App!

Download the TCIA mobile app and set up/log in with your TCIA account. Scan the QR codes on all attendees’ badges and generate valuable leads for your company! Business cards are not necessary – all you need is the QR code and the TCIA mobile app to automatically save the information! The app is free and a great resource for anyone attending TCI EXPO 2021.

QR Scanner on TCIA Mobile App – How To!

LEARN MORE
Get it on Google Play
Download on the App Store

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