I’m an Exhibitor

TCI EXPO has proven itself to be the best place to connect with tree care industry leaders. This is your opportunity to get one-on-one time with business owners, decision-makers, and current/future customers.

Make the most of your time at TCI EXPO with the resources provided by TCIA.

TCI EXPO 2022

November 10-12, 2022 (Move-in November 8 – 9)
Charlotte Convention Center
501 S College St, Charlotte, NC 28202

Quick Links:

Booth Inclusions
Exhibitor Registration
Exhibitor Booth Resources
Floor Plan
Exhibitor Travel
Sponsorship and Marketing Opportunities
Exhibitor FAQs
Exhibitor Checklist
Exhibitor Code of Conduct
Exhibitor Anti Trust Policy

Booth Inclusions

Each 10’ x 10’ booth will be set with 8’ high background drapery; 3’ high divider drapery and one (1) 7” x 44” identification sign. Also included is general exhibit hall lighting, daily aisle cleaning, and general security.

As an exhibitor, you are allowed a limited number of free exhibitor booth personnel badges based on the size of your booth:

Booth Size (in sq. feet) # of free badges
100 square feet 2 badges
200-300 square feet 5 badges
400-900 square feet 10 badges
1000-1400 square feet 20 badges
1500-2000 square feet 30 badges
Anything over 2000 square feet 40 badges

Each additional exhibitor badge purchased is $25 a piece.

Exhibitor registration will be live on July 13.

Exhibitor Registration Details:

  • Log into your TCIA account online here. (Please note only those people designated as Primary and Secondary Exhibitor Contacts can register booth personnel. If you get an error message upon logging in, it means you are not coded as such.  Please contact our office at 800-733-2622.)

  • Select “REGISTER MYSELF” to register yourself as booth personnel if you will be at the show.

  • Select “REGISTER ADDITIONAL BOOTH PERSONNEL” to register each of your booth personnel.

  • Select from the available names in the company drop-down menu.

  • If someone is not listed, you can add them by clicking “ADD A NEW PARTICIPANT”. Please be sure to include their email address or they will not receive the email directions on how to print their badge upon arrival at TCI EXPO. These directions will be sent the week before EXPO.

  • Once all booth personnel has been registered, click “PROCEED TO CHECKOUT” to complete the registration. If you wish to add personnel beyond the number of free badges included with your booth size, you will be charged $25.00 per person at the time of checkout.

  • You may come back and add additional personnel, cancel a registration, or change information at a later time.

Exhibitor Booth Resources

TCIA partners with Fern Exposition to plan and produce the show. This means that all logistical needs (AV, shipping, material handling, etc) is the responsibility of Fern.  See the full list of Fern responsibilities below.

You can access all logistical needs via the Fern portal online, beginning May 25.

Fern Responsibilities Include:

  • AV
  • Booth Provisions/Ordering
  • Cleaning and Drayage
  • Electrical
  • Material Handling/Labor
  • Move In
  • Move In Schedule
  • Marshalling Yard
  • POV Details
  • Power Wash
  • Rigging and Sign Hanging
  • Shipping Labels
  • What can be ordered
  • What is included in booth
  • Work Rules (When to use/not use labor)

Floor Plan

View the interactive booth floorplan to see which booths are reserved and by which company.

Coming soon.

Exhibitor Travel

Exhibitors receive first access to TCI EXPO host hotels. TCIA sent these hotel details to all current Exhibitors on April 13. Please keep the following details in mind:

  • Hotels are exclusive to exhibitors from April 13 to June 15 (please note that hotel blocks will be open to attendees on June 15, so book early).
  • If you have a room block, please make sure all reservations are accurate by September 17. After this date, any rooms not used, or that are booked with duplicate names within a room block, can and will be canceled or released
  • The deadline for all hotel bookings to receive the TCI EXPO special rate is October 5.

Sponsorship and Marketing Opportunities

View all sponsorship opportunities online here. https://corporate.tcia.org/sponsor/

Stay tuned for additional marketing support materials!

Exhibitor FAQs

  • TCI EXPO CLIMB
  • Block Party
  • Thursday
    • Show Floor: 10 AM – 4 PM
    • TCI EXPO CLIMB: 11 AM – 6 PM
    • TCI EXPO CLIMB Happy Hour 4:00 – 6 PM
    • Welcome Reception: 6:30 – 9PM
  • Friday
    • Show Floor: 9 AM – 4 PM
    • TCI EXPO CLIMB: 9 AM – 4 PM
    • Block Party: 4-7 PM
  • Saturday
    • Show Floor: 9 AM – 1 PM
    • EXPO CLIMB: 9 AM – 1 PM

The Move-in schedule will come directly from Fern Expositions, TCI EXPO decorator. This is normally available in early August. You will be notified. Be sure to submit all of your move-in forms to Fern by XXX Date to be sure everyone has a safe and hassle-free move-in. The link to the Fern portal is under the task tab.

Be wary! Third-party vendors constantly reach out to exhibitors. Fern Exposition is the only approved decorator for TCI EXPO and we do not authorize anyone else to contact you on behalf of TCIA. We also do not authorize any hotel management companies to assist with room blocks or hotel discounts.

On Saturday, November 12, the Charlotte Marathon will be taking place downtown. Please note that this means there will be street closures Saturday morning near the convention center. Although this will not affect many of our exhibitors (as the tradeshow floor closes at 1PM, and Brevard St – which is the main street being utilized for move-out – will be cleared for vehicle traffic by 1:15pm), this WILL affect some exhibitors.

We recommend any large trucks, or trucks pulling a trailer (not passenger vehicles), check into the marshalling yard on Friday, November 11 for move out to avoid the marathon route on Saturday morning.

Carriers should not be affected if they are arriving on Saturday as the marshalling yard is not within the marathon route and is easily accessible from the highway.

Below are additional details about the marathon and a course map that highlights where the Convention Center, Block Party, and Marshalling Yard will be in relation to the route. Please check the map to see if there may be road closures near your accommodations.

  • Marathon Details:
    • Saturday, November 12
    • Marathon & Half Marathon starts at 7:20 am
    • The anticipated end time is around 1:25 pm (this is when the last street closure will be released)
    • Around 4,000 runners

Course Map: LINK OUR PDF HERE

Exhibitor Checklist

Manage all of the deliverables that are part of exhibiting at TCI EXPO. Below is a list of tasks with specific deadlines, details about each task, and links to appropriate materials.

Due Date Task Details Action Needed
Opens April 13 Book Your Hotel TCIA recommends booking your hotel rooms before the block is open to attendees on June 15. The Hotel link was provided via email to all current exhibitors on April 13. If you have any questions please contact exhibits@tcia.org.
Mid-June Bulk Space Move-In Form This form is required for Fern to build a move-in schedule. Complete form via Fern’s Exhibitor Portal.
Mid-June List of Equipment (width/height/weight) This form is required for Fern to build a move-in schedule. Complete form via Fern’s Exhibitor Portal.
Mid-August Confirm Move-In Schedule Review the move-in schedule and confirm the date/time suffices. Contact Fern, if needed.
July 31 Update your Booth Name, Description, etc. Ensure that your company information is accurate; it will be included in all TCI EXPO print/digital materials. Log into TCIA.org and update everything at one time.
September Demonstration Agreement Complete and return this form, if you plan on doing any demonstrations in your booth. Contact sblanchette@tca.org
Mid-September Review Fern Exhibitor Portal and Confirm Your Needs From Fern Fern Responsibilities Include:

  • AV
  • Booth Provisions/Ordering
  • Cleaning and Drayage
  • Electrical
  • Material Handling/Labor
  • Move-In
    • Move-In Schedule
    • Marshalling Yard
    • POV Details
    • Power Wash
  • Rigging and Sign Hanging
    • Shipping Labels
    • What can be ordered
    • What is included in the booth
    • Work Rules (When to use/not use labor)
Visit the Fern Portal.
October 1 Exhibitor Personnel Registration Register your exhibitor booth personnel online here. Log into TCIA.org and register your personnel at one time.

Exhibitor Code of Conduct

All TCI EXPO exhibitors are expected to conduct themselves with integrity, courtesy, and respect for others. Disruptions that in any way interfere with the conference experience for other attendees and participants are not permitted. TCIA has zero-tolerance for any form of discrimination, intimidation, or harassment, including but not limited to sexual harassment by participants or our staff at our meetings. TCIA reserves the right to take any action deemed necessary and appropriate, including immediate removal from the meeting without warning or refund, in response to any incident of unacceptable behavior.

Exhibitor Anti Trust Policy

The Tree Care Industry Association (TCIA) is committed to operating within the spirit of all federal, state, and applicable international trade regulations and antitrust laws. Activity contrary to this policy is unacceptable, whether in its members, staff, or leadership.

To foster the intent of operating appropriately, TCIA will adhere to the following policy and will publish it to its members, staff, and leaders on an annual basis.

  1. All meetings of the Association, Board Meetings, and Task Force or Committee Meetings will be conducted with agendas distributed in advance. Discussions shall be limited to agenda items, unless the participants agree to an addition. There shall be no substantive discussions of Association matters other than at official meetings, with minutes being distributed to attendees promptly.
  2. All association activities, meetings, or discussions will be refrained from which are, or could be construed to be, for the purpose of:
    1. raising, lowering, or stabilizing prices including, but not limited to, current or future prices, pricing procedures, cash discounts, credit terms, costs, or fair profit or margin levels
    2. regulating production levels or schedules or concerning production facilities, capacity, or sales volume
    3. restricting customer or supplier classification, allocation, or selection
    4. limiting trade via distribution methods or channels
    5. allocating markets, territories, or customers or control of sales or market share in general
    6. encouraging boycotts or exclusions of products or services
    7. fostering unfair trade practices including advertising, merchandising, standardization, certification, accreditation, decisions to quote or not, or encouraging anyone to refrain from competing
    8. assisting in monopolization, including limiting or excluding anyone from manufacture, sale, or practice
    9. resulting in illegal brokerage or rebates
    10. affecting improper reciprocity in dealing
    11. refusing to deal with a firm because of its pricing or distribution practices
    12. discussing whether or not the pricing practices of any industry member are unethical or constitute an unfair trade practice
    13. violating federal, state, or applicable international trade regulations and anti-trust laws
  3. Association counsel shall receive a copy of the agenda of all meetings in advance, will review minutes of all association meetings, will advise on proposed policies and activities of the association, and maybe in attendance should there be any discussion that could lend itself to requiring clarification of appropriate conversation.
  4. All Board, staff, and committee leaders will be apprised of the possible basic areas of anti-trust violation of concern to associations and are responsible for maintaining a basic knowledge and monitoring adherence to the association’s anti-trust policy. These include: membership (restrictions, classes and sections, termination, and membership services to nonmembers), business or professional codes and self-regulation, statistical programs, prices and fees of members, cost programs, standardization, product certification, joint research, credit reporting, group buying and selling, export activities, professional credentialing (certification and accreditation), and approaches to government.
  5. Any member participating in conduct that the Board of Directors, by a two-thirds majority, determines to be contrary to the association’s compliance policy shall be subject to disciplinary measures, up to and including termination. Should a violation be brought to the Board’s attention, a procedure of due diligence will be followed including written notification of the matter and an opportunity to respond to the charges and attend a hearing on the matter in person. Termination procedures would be followed as outlined in the Association’s bylaws. The President shall be responsible for implementing disciplinary actions with staff.

MEMBER ANTI-TRUST DO’S AND DON’TS

  1. DO be familiar with the TCIA anti-trust policy.
  2. DO schedule and attend meetings only where there are appropriate agenda items for the Association to be considering. DO NOT participate in secret meetings, as they could seriously jeopardize legitimate Association activities and create a risk that they will be investigated.
  3. DO speak up if the discussion moves into the inappropriate territory; request the conversation to cease; and remove yourself from the room should the remainder of the participants continue.
  4. DO keep minutes of the meetings, report only actions taken and not discussion, have the attorney review them, and distribute them to the attendees promptly.
  5. DO use the Association as a vehicle for promoting the industry as a whole.
  6. DO seek legal counsel should sensitive subjects be up for Association discussion.
  7. DON’T establish programs or guidelines that are for the primary purpose, explicit or implicit, of excluding some members of the industry.
  8. DON’T, without specific authorization, make public or private communications about policies or positions of the Association

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Generate Leads
with the TCIA Mobile App!

Download the TCIA mobile app and set up/log in with your TCIA account. Scan the QR codes on all attendees’ badges and generate valuable leads for your company! Business cards are not necessary – all you need is the QR code and the TCIA mobile app to automatically save the information! The app is free and a great resource for anyone attending TCI EXPO 2021.

QR Scanner on TCIA Mobile App – How To!

LEARN MORE
Get it on Google Play
Download on the App Store

Generate Leads
with the TCIA Mobile App!

Download the TCIA mobile app and set up/log in with your TCIA account. Scan the QR codes on all attendees’ badges and generate valuable leads for your company! Business cards are not necessary – all you need is the QR code and the TCIA mobile app to automatically save the information! The app is free and a great resource for anyone attending TCI EXPO 2021.

QR Scanner on TCIA Mobile App – How To!

LEARN MORE
Get it on Google Play
Download on the App Store

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