I’m an Exhibitor
TCI EXPO has proven itself to be the best place to connect with tree care industry leaders. This is your opportunity to get one-on-one time with business owners, decision-makers, and current/future customers.
Make the most of your time at TCI EXPO with the resources provided by TCIA.
TCI EXPO 2023
November 16-18, 2023
America’s Center Convention Complex
701 Convention Plaza, St. Louis, MO 63101
Each 10’ x 10’ booth will be set with 8’ high background drapery; 3’ high divider drapery and one (1) 7” x 44” identification sign. Also included is lead retrieval through the TCIA Connect App, general exhibit hall lighting, daily aisle cleaning, and general security.
As an exhibitor, you are allowed a limited number of free exhibitor booth personnel badges based on the size of your booth:
|Booth Size (in sq. feet)||# of free badges|
|100 square feet||2 badges|
|200-300 square feet||5 badges|
|400-900 square feet||10 badges|
|1000-1400 square feet||20 badges|
|1500-2000 square feet||30 badges|
|Anything over 2000 square feet||40 badges|
Each additional exhibitor badge purchased is $25 a piece.
Exhibitor Registration will open on July 10, 2023. Registration instructions will live here once registration goes live.
Exhibitor Booth Resources
TCIA partners with Fern Exposition to plan and produce the show. This means that all logistical needs (AV, shipping, material handling, etc) is the responsibility of Fern. See the full list of Fern responsibilities below.
You can access all logistical needs via the Fern portal online, beginning May 15.
Fern Responsibilities Include:
2023 Trade Show Hall
Exhibitor Move In Schedule
Marshaling Yard Address
1120 N 6th St
St. Louis, MO 63101
Exhibitor Move-in will take place November 14 and 15 from 7 am – 5 pm. Fern will send out the move-in schedule with your targeted move-in time in early August. Please stay tuned for additional details!
Exhibitors receive first access to TCI EXPO host hotels. TCIA sent these hotel details to all current Exhibitors on April 20. Please keep the following details in mind:
- Hotels are exclusive to exhibitors from April 20 to June 1 (please note that hotel blocks will be open to attendees on June 1, so book early).
- If you have a room block, please make sure all reservations are accurate by September 15. After this date, any rooms not used, or that are booked with duplicate names within a room block, can and will be canceled or released
- The deadline for all hotel bookings to receive the TCI EXPO special rate is October 13.
Sponsorship and Marketing Opportunities
View all sponsorship opportunities online here.
View all TCI EXPO specific advertising opportunities here – there is no better place to start promoting your booth! Spaces are limited and are secured first come first serve.
For additional marketing support materials, our Exhibitor Marketing Kit will be available in mid May.
Manage all of the deliverables that are part of exhibiting at TCI EXPO. Below is a list of tasks with specific deadlines, details about each task, and links to appropriate materials.
|Due Date||Task||Details||Action Needed|
|Opens April 20, 2023||Book Your Hotel||TCIA recommends booking your hotel rooms before the block is open to attendees on June 1.||The Hotel link was provided via email to all current exhibitors on April 20. If you have any questions please contact firstname.lastname@example.org.|
|June 23, 2023||Bulk Space Move-In Form||This form is required for Fern to build a move-in schedule.||Complete form via Fern’s Exhibitor Portal.|
|June 23, 2023||List of Equipment (width/height/weight)||This form is required for Fern to build a move-in schedule.||Complete form via Fern’s Exhibitor Portal.|
|July 31, 2023||Update your Booth Name, Description, etc.||Ensure that your company information is accurate; it will be included in all TCI EXPO print/digital materials.||Log into TCIA.org – Click on your company name – Exhibitor tab – scroll down to show the directory – click on the pencil to edit and save. The logo can be loaded onto the company info at the top of the page.|
|Mid-August 2023||Confirm Move-In Schedule||Description, etc. Review the move-in schedule and confirm the date/time suffices.||Contact Fern, if needed.|
|September 22, 2023||Demonstration Agreement||Complete and return this form, if you plan on doing any demonstrations in your booth.||Contact email@example.com|
|September 22, 2023||TCI EXPO Insurance Requirements||Submit your Certificate of Insurance by September 23. Download COIs PDF HERE||Submit to: firstname.lastname@example.org|
|Mid-September 2023||Review Fern Exhibitor Portal and Confirm Your Needs From Fern||Fern Responsibilities Include:
||Visit the Fern Portal.|
|October 1, 2023||Exhibitor Personnel Registration||Register your exhibitor booth personnel online here.||Log into TCIA.org and register your personnel at one time.|